Coordination Teams & Responsibilities

General Coordinator (Harbans Lal)

• Send weekly meeting invites to board members.
  
• Set agenda for the meetings and facilitate discussions.
  
• Backup for other coordinators.
• Manage the website updates and delegate tasks.
• Attend special events and help with planning efforts.
• Assist membership drive and community out-reach coordinators.
• Plan travel events

Event Coordinator (Sunita Garg, Rami Nanda)

• Organize monthly special events (guest speakers, outdoor activities).
• Draft and share monthly newsletter.
• Send communication regarding the event (maintain and update events calendar, send periodic emails for special events).
• Facilitate the event (zoom meeting setup, introducing the speakers, lead outdoor activities).
• Reserve event site, invite speakers, gather feedback, conclude the event.

Membership Coordinator (Madhu Mehta, Harbans Lal, Sembu Kanthilal, K.R. Krishnamurty (KRK))

• Lead Membership drive.
• Promote members engagement.
• Approve membership and volunteer application.
• Gather feedback and propose recommendations to improve.
• Inform financial coordinator of new members and amounts due.
• Ensure yearly membership dues are paid.
• Collate membership data and share with the core team during team meeting.

Finance Coordinator (Mahendra Shah, Narendra Shah)

• Track yearly membership dues.
• Create monthly and yearly financial report to be shared with core team.
• Collect event dues as needed.
• Collect travel dues as needed.
• Manage bank account (deposits and withdrawals) as needed.
• Provide financial data to OVA for consolidation.

 

Volunteer Coordinator (Harbans Lal)

• Recruit volunteers.
• Assign tasks to volunteers and manage task status.
• Update website with volunteer information.

 

Message Board & Website Coordinator (Banita Gupta)

• Retrieve messages from website message board.
• Collate feedback and recommendations from message board and share with core team.
• Facilitate service requests with out-reach coordinator.
• Assist with communications to members as needed.
• Post new information as needed and become available
• Maintain the website in-tune with ClubExpress Releases
• Improve look and feel of the web-pages to attract more visitors

 

Out-Reach Coordinator (Uma Arya, Sembu Kanthilal, K.R.Krishnamurthy)

• Research and provide information on services as needed.
• Work with volunteers to provide assistance to members as needed.
• Recruit external service providers as needed. Gather information on service details
• Post on website services information available to members.
• Maintain local out-reach and visitors out-reach.